Minutes

President Betty VanderZee called the South Dakota Literacy Council board meeting to order January 21, 2006 at 12:45 p.m. in Custer, SD. The following members were present:

Norma Hamilton, Literacy Council of Black Hills
Betty VanderZee, East Central Literacy Council
John Berglund, Queen City Literacy Council
Janice Berglund, Queen City Literacy Council
Poncho Torris, Hill City Literacy Council
Sally Hillner, East Central Literacy Council
Veda Cass, Hill City Literacy Council
Sheryl Gudvangen, East Central Literacy Council
Judy Sawyer, Pringle, SD

The agenda was approved.

Secretary Veda Cass read the minutes of the Annual meeting that was held Sept 14, 2005. Sally H. made a motion to accept minutes as corrected. John B. seconded. It carried.

Treasurer Norma H. presented the treasurer’s report. The New Readers have $609.47 and the council has $1271.29 for a total of $1880.76. As of Sept 30 the Oahe Foundation has $1692.08. Pres. Betty VZ ordered the report to be filed for audit.

Council reports:
East Central Literacy Council: They are doing some team teaching with a student. The have 3 basic literacy students and 15 ESL students. They have given many Books for Babes.

Literacy Council of Black Hills: On January 21st they participated in “Computer Literacy Day” at the Mall. The network gave away 300 books during "Reading for Santa" before Christmas. They had exhibits at Tonta in October, Rapid City Health Fair in December. Paul Mohl is scheduling another tutor mentor meeting in February. Chris Heacock is planning a tutor training meeting Thursday, March 2 and Saturday March 4. There are about 20 active tutors and approximately 30 students of which about half are English as Second Language.

Queen City Literacy Council: They are still giving Books for Babes and also giving books to the 1st grade. They are serving several ESL students but none for general literacy. The sent a letter to different organizations for a fundraiser.

Hill City Literacy Council: The council had a booth at Christmas In the Hills on December 3 as a fundraiser… Author Jean Patrick gave three presentations at Hot Springs Elementary School and one presentation at Bethesda School on December 8. We are currently tutoring 1 child.

There are no committee reports.

Janice B. made a motion and Sally H. seconded it to participate in Legislative Day in Pierre during February. Sally has volunteered to make the arrangements.

John B. made a motion and Sheryl G. seconded it to donate $300 to the SD Humanities for the speaking sessions at the Book Festival in Deadwood. The motion carried. We will thank them for their willingness to include us at the festival.

A discussion was held about the web site -i.e. changing the name and what the cost would be to bounce it to our new address.

Sally H made a motion and Sheryl G seconded it to spend up to $1000 for training materials. Motion carried.

Sally H. moved and Judy S. seconded to allot $100 for legislative day. Sheryl G. amended the motion and Paul T. seconded it to allot $150 for legislative day. It carried.

There was a courtesy resolution to thank Sheryl G. for her donation of items to SDLC, in the amount of $30.

Sally H. made a motion and Poncho T. seconded the motion that each council who has paid their dues to have one voting representation on the board. It carried.

Sheryl G. made a motion and Janice B. seconded it that the local Literacy Councils that send a representative to the state meetings to be responsible for the expenses of the representative.

The raffle tickets were all collected. The quilt was won by Jamie Rook, Madison, SD and Gelenda Wiken of Wentworth, SD won the saw painting. We wish to thank the Queen City Literacy Council for their donations and also to thank John and Janice Berglund for their donation.

The next meeting will be held April 22, 2006 at the Pizza Ranch in Ft. Pierre at 10 a.m. Central time.

The meeting was adjourned.
Respectfully submitted.
Veda Cass

September 24, 2005

The South Dakota Literacy Council annual meeting was called to order by President Ron Frame on Saturday, September 24, 2005 at the Deadwood Elementary School, Deadwood, SD at 1 p.m. The following people were present:

John B. made a motion to accept the agenda and Alma M. seconded it. Carried
Sandy V. made a motion to accept the Aug 6 board minutes as read. Verlyn V. seconded. It carried.
Alma M. made a motion to accept the minutes from the 2004 annual meeting and John B. seconded the motion. Carried.

Norma H. passed out the treasurer’s report. The New Reader fund has $612.65; the state council has $12016.94. Total is $1629.59. Our Oahe Foundation Fund has $1640.45 as of June 30, 2005. Pres. Ron ordered that the report to filed for audit.

Sally H. was thanked for going to the Hall of Fame to retrieve our council’s supplies.

Council Reports:
Hot Springs Literacy Council: HSLC The council has tutored two children; helped a person take a motorcycle driving test; had a booth at Christmas time in the Hills and gave the local schools some poetry books.

Queen City Literacy Council: QCLC, Spearfish They are helping with 10 ESL students and ordered a dictionary for a student.

East Central Literacy Council: ECLC, Brookings. The council celebrated their 20th year by using the letter A to celebrate with people from the community. Other educational organizations joined the council in fielding an informational booth at the event. Food, games, singing and prizes were all part of the celebration. The ECLC has also started a new class for ESL students.

Sally H. made a motion that the SDLC spend $30 for promational materials that are left from the Letter A celebration. Alma M. seconded it and it passed.

Madison Area Literacy Council: MALC Their council is reorganizing and trying to get active again. Their leader of 2004 moved to Kansas.

Southern Dakota Literacy Council: SDLC At present the council has only 2 members.

Southern Hills Literacy Council: SHLC The council plans to have a English as a Second a Language tutor training workshop in November. Sally H. had been contacted about it. Note: Since the meeting the tentative date for the workshop has been moved to January, 2006.

Pierre: There has been some media exposure and the Career Learning Center is getting more involved.

Committee Reports:
Conference report: We thank the Humanities for giving us a place to meet and some sessions that are relevant to our work. We also thank Betty V. and Pat C. for the work they did for planning the conference. John Hodgson sent regrets that he couldn't be at the SDLC meeting.

New Readers: John B. reported that they have a new quilt to use as a fund raiser for the New Reader Fund and a painting of a saw blade that will be used as a fund raiser for the state Literacy Council. The drawing is tentatively set for the January board meeting.

John B. made a motion to use New Reader monies to pay mileage for travel to the conference in Deadwood. Betty V. seconded it. After a discussion Sally H. made a motion to table the above motion. Pat C. seconded it and it carried.

Poncho T. made a motion to have John B. send a report to the new readers after each board meeting. Helen G. seconded it. The motion was amended to read “to have the New Reader representation send a report”. The motion carried.

Nominating report:
Alma M. reported that the committee had not found any candidates for the position of Pres.-Elect and Vice President. Betty V. automatically moves to the President position. Sandy V. then nominated John B. for the position of Vice President. Verlyn V. seconded it and the motion carried. The office of President Elect went back to the nominating committee.

Old Business:
Betty V. gave a report about the Christmas tree project at the state Capitol. We decided to not participate this year but to stay on the mailing list. Those who went to Pierre for the legislative day at the State Capitol said that the time spent there was valuable.

New Business:
Michelle Pollard who is the program director of the Humanities Council talked to the council. She says that we may be able to get a New Reader on the Humanities Council speaker roster.
Betty V. made a motion to pay the Proliteracy dues in the amount of $125. Sally seconded the motion and it carried.
Ken H. made a motion to investigate the feasibility of having a toll free phone number for SDLC. Pat C. seconded the motion and it passed. A budget for the new fiscal year will be taken up at the January meeting.

President Ron Frame turned the meeting over to the new President, Betty V. She will be informing members the exact date of the next quarterly meeting.

The meeting was adjouned.
Respecfully submitted,
Veda Cass, Secretary

Minutes of Quarterly Meeting
South Dakota Literacy Council
August 6, 2005April 23, 2205 10:00 a.m.
Mesa's Diner, Pierre, SD

President Ron Frame called the August 6th, 2005 SDLC board meeting to order at 10 a.m. at Mesa's Diner, Pierre, SD. In addition to Ron, the following people were present:

Veda Cass, Hot Springs
Karen Wessler, Volga
Norma Hamilton, Rapid City
Betty VanderZee, Volga
John and Janice Berglund, St. Onge
Alma McClanahan, Winner, joined us later
Elsie Kephart, Rapid City

John B. made a motion to approve the agenda and Janice seconded it. Secretary Veda read the minutes from the April, 05 meeting. The minutes were approved as read. Norma H gave the treasurer's report: August 1 balance: $1609.50 of which $530 is NR Fund monies. The Oahe Foundation:$1640.45. President Ron Frame ordered the report be filed for audit.

Council Reports
Hot Springs Literacy Council tried to help someone pass a motorcycle test. They are also hoping to get Jean Patrick in their area via a grant from SD Humanities Council.

Chamberlain Literacy Council: Status uncertain at this time.

The Literacy Council of the Black Hills meets every other month. They are planning an event for International Literacy Day. They have workshops scheduled for Oct. 20, from 5-9:30 p.m.n and Oct. 22 from 8:30 a.m. to 4 p.m. (a Thurs evening and all day Saturday). Elsie K. gave a report about the different activities they did in the Mall recently.

East Central Literacy Council: Plans are under way to celebrate International Literacy Day, Sep 8, by having a "Celebrate the Letter A" party. The council has been asked to help with ESL classes/tutoring.

Queen City Lit Council: ESL tutoring is the main emphasis recently.

Betty V made a motion to have the Fall Conference in conjunction with the Festival of Books on Sept 23-25 at Deadwood. Norma seconded the motion and it carried. Betty gave a brief report about some of the authors that will be at the Festival and will be available for SDLC sessions. Pres. Ron asked Betty to select a committee. A donation to the SD Humanities Council was discussed. Veda made a motion to make a $300 donation. Janice seconded it. It failed to pass. The conference committee should come with a recommendation.

The New Readers made $175 on the quilt raffle. Norma Landsberger, Spearfish, won the quilt. John made a motion to Thank Gwen Hoffer for all her work for SDLC. Betty seconded and it passed. Ron will send Gwen a thank you letter. Pres. Frame chose a nominating committee: Karen W. Alma M. and John B. Open positions: Pres- Elect and V Pres. Betty made a motion to buy a book for the SD State Library as a memorial for Laura Erickson of Madison. Karen seconded and it passed. It was suggested to get an autographed book(s) of Jean Patrick for approximately $25.

A discussion about the Christmas Tree project in Pierre. We decided to decline for this year but to stay on the mailing list. John made the motion, Norma seconded it and it carried. John made a motion to dispose of the SDLC items left at the CHAP office, Janice seconded. It passed. The next meeting (annual) will be held in Deadwood during the Fall Conference.

Respectively submitted: Veda Cass, Secretary

Addendum: Pat Coffield assisted with conference work.

Minutes of Quarterly Meeting
South Dakota Literacy Council
April 23, 2205 10:30 a.m. -- Mesa's Diner, Pierre, SD

President Ron Frame called the SDLC board meeting to order at 10:30 a.m. April 23 in Mesa's Diner, Pierre, SD. In addition to Ron, the following people were present:
Veda Cass, Hot Springs Literacy Council
Norma Hamilton, Literacy Council of the Black Hills
Gwen Hoffer, Chamberlain Literacy Council

Gwen H approved the agenda and Norma seconded it. Secretary Veda read the minutes from the Jan, 05 meeting. The minutes were approved as read. Norma H gave the treasurer's report: balance $1690.86 of which $600.71 is NR Fund monies. The Oahe Foundation is at $1634. President Ron Frame ordered the report be filed for audit.

Hot Springs Literacy Council gave books to the Hot Springs elementary school and the Bethesda Lutheran School in April which was poetry month.

Chamberlain Literacy Council is inactive at this time.

The Literacy Council of the Black Hills meets every other month. It is still part of the literacy network at the mall. There are about 27 students, mostly ESL. The council took part in the Rapid City Health Fair.

A discussion was held about having our conference with the SD Humanities at their Festival of Books. Ron F. will be checking with them and will call the Literacy Council of the Black Hills.

Ron said he gets at least 1 call a month needing someone to help with reading. He suggested setting up a toll free line (possibly from someone's home) to see how it works. This will be pursued further at the annual meeting.

Nothing specific is going on with the New Readers.

Gwen H. resigned her position.

Some programs new readers want include: balancing check books, what to put on job application forms and how to find contacts for help with certain skills.

Ron F said he would be willing to be the New Reader Advisor with help from Gwen.

Old business:
Legislative Day: Experience was good. There were 3 members there. We received a couple donations.
Conference: Ron F. will contact SD Humanities Council about joining their festival.
Web site: Need to know how much for fee.
Dues in June: Norma was to send a letter explaining the change.

Next meeting will be Aug 6 at Mesa's Diner at 10:00 a.m.

Minutes of Quarterly Meeting
South Dakota Literacy Council, Inc.
Jan 22, 2005 --Pierre, SD

The Quarterly Meeting of the South Dakota Literacy Council was called to order by President Ron Frame at Mesa's Diner, Pierre, SD at 10:30 a.m. on Saturday, January 22. The following people were present:

Ron Frame, President, Pierre/Chamberlain
Veda Cass, Secretary, Hot Springs
Betty VanderZee, Vice President, Volga
Norma Hamilton, Treasurer, Rapid City
John Berglund, St. Onge
Janet Berglund, St. Onge

The agenda was approved.

Secretary Veda C. read the minutes of the October meeting. John B. moved that the minutes be approved and Janice B. seconded the motion. Motion carried. Norma H. gave the Treasurer's Report. As of Dec. 31, 2004 the balance was $1707.15 of which $413.19 was New Reader's money. Ron F. ordered the report be filed for audit.

Literacy Council Reports:

1. East Central Literacy Council: They will have a tutor training session in the near future.
2. Queen City: They gave over $400 for the Books for Babes project last year. They need to order 90 CD Roms from Wal-Mart.
3. Chamberlain: They had a Christmas at the Hall of Fame in December.
4. Hot Springs: They are not tutoring any adults at this time but are tutoring two school students. They made $210 from the candy booth they had at "Christmas in the Hills."

No general committee reports were submitted.

New Reader Report: John reported that the New Readers would like to have their own officers. This topic will be discussed at the next annual meeting. They would like to hold their next conference in Chamberlain..

It was reported that the Christmas Tree project netted $230. Pictures were passed around and will be put on the web site after we have software so we can put up our own pictures. Janice B. made a motion to have a tree at the Capitol again this year, 2005. John B. seconded it and the motion carried.

John B. made a motion to drop the insurance we now have. We no longer have a office so the insurance does not help us. Norma H seconded the motion and it carried. Norma agreed to do the duties of our Membership Committee chair.

Discussion was held about the 2005 Annual Conference. John B. made a motion to hold a conference. Motion was seconded by Betty V. and it carried. We would like to have a council offer to be the conference host in the fall of 2005. If your council is willing, please let Ron F. know by April 1.

We discussed the web site. Veda made a motion to change the web site—to one we can use without all separate passwords. Janice B. seconded the motion and it carried. We need to pay hosting fees for 2005. Kevin found us a hosting company with is cheaper and will give us the service we need. We will also purchase a software program that will allow us to update most of our own site. Kevin will move the present site to our new host (Gippy's Internet Solutions) and make some changes to our site. Betty V. will update the site as needed after the move and changes.

The next meeting was set for 10:30 a.m. April 30, 2005 at Mesa's Diner, Pierre.

The meeting was adjourned.
Respectfully submitted,
Veda Cass.